Preaward Toolkit

INTENT TO SUBMIT FORM

This toolkit is based on forms and information required for NIH grant proposals. While the same or similar information is required by other funding agencies, the format may differ somewhat. For directions about specific funding organizations or other questions related to grant applications, please contact your PreAward Analyst.

Video Tutorial: How to Find Your PreAward Analyst

To connect with links to funding agencies and opportunities, please visit our Find Funding page.

Toolkits

Guidelines for Internal Budget Development
  • If you’re not sure whether a collaborator at another institution should be paid as a subcontractor or via purchase order, check out Subcontract vs. PO Decision Cycle and the budget templates on our Forms website.
  • For additional information regarding pay, refer to classified job titles and classified salary ranges available on the UTMB HR website.
  • Use the current F&A Rate.
  • See also: Calculator to convert percent effort to person months and fringe benefit rates.
  • Effective 8/24/19, the graduate student stipend increased to $31,000.
  • Effective 8/21/21, the graduate student stipend will increase to $31,500.
  • Postdoctoral fellows’ salary range (*UPDATED 6/16/21) for research grant applications (not Training or Fellowship applications--See also NOT-OD-21-049).

Forms F Guidance

Notices related to Forms F: 
NOT-OD-20-026NOT-OD-20-077NOT-OD-20-090 

Electronic Submission and eRA Commons Information

*UPDATE 4/28/21
NOT-OD-21-110: Implementation of Changes to the Biographical Sketch and Other Support Format Page (required on or after 1/25/22)

"To align applicant and recipient systems with NIH's longstanding policy requirements and application requirement updates, NIH expects applicants and recipients to use the updated biosketch and other support format for applications, Just-in-Time (JIT) Reports, and Research Performance Progress Reports (RPPRs) as of May 25, 2021. NIH will require the use of the updated format pages for the previously mentioned submissions for anything on and after January 25, 2022. Failure to follow the appropriate formats on or after January 25, 2022 may cause NIH to withdraw applications from or delay consideration of funding."

NOT-OD-21-073: Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021

Biosketch Information, Templates, and Samples
Non-fellowship Biosketch FAQs
Fellowship Biosketch FAQs
*UPDATE 4/28/21
NOT-OD-21-110: Implementation of Changes to the Biographical Sketch and Other Support Format Page (required on or after 1/25/22)

"To align applicant and recipient systems with NIH's longstanding policy requirements and application requirement updates, NIH expects applicants and recipients to use the updated biosketch and other support format for applications, Just-in-Time (JIT) Reports, and Research Performance Progress Reports (RPPRs) as of May 25, 2021. NIH will require the use of the updated format pages for the previously mentioned submissions for anything on and after January 25, 2022. Failure to follow the appropriate formats on or after January 25, 2022 may cause NIH to withdraw applications from or delay consideration of funding."

NOT-OD-21-073: Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021

Other Support Information
Other Support Format Page
Other Support Instructions
Other Support Sample
Other Support FAQ

See a collection of template paragraphs available for you to adapt and include in proposals.

Sponsors sometimes limit the number of grant applications that an institution may submit in response to a funding opportunity. These opportunities are known as "limited submission" or "limited proposal" opportunities. In such cases the Office Sponsored Programs will initiate and conduct an internal competition to determine the proposal(s) that may move forward and to ensure that the university submits only the allowable number of proposals.

See our Limited Proposal Opportunities Process instructions below, as well as our Limited Submission SOP.

If you identify a funding opportunity with such limitations, notify Melodi Moore immediately. Participating in an internal competition is required in order to submit applications to limited proposal opportunities.

If you have questions about limited proposal opportunities, email Melodi Moore.

Current Limited Proposal Competitions

Current limited proposal competitions available:

CPRIT
Core Facility Support Award (limit 1 new, 1 renewal, or 1 resubmission)
Early Clinical Investigator Award (limit 2)
High Impact/High Risk Research Award (limit 5)

If you are interested in applying to a limited proposal opportunity that is not listed, please contact Melodi Moore as soon as possible.

Closed Limited Proposal Competitions

Pew Scholars Program in the Biomedical Sciences

The Pew Scholars Program and Pew-Stewart Scholars for Cancer Research are national funding initiatives designed to support assistant professors of outstanding promise in science relevant to the advancement of human health. Each award provides $300,000 in flexible support—$75,000 per year for a four-year period.

  • Candidates must have been awarded a doctorate in biomedical sciences or medicine.
  • As of Oct. 15, 2019, nominees must hold full-time appointments at the rank of assistant professor.
  • On June 29, 2019, candidates must have been in such an appointment for less than three years (not appointed before June 29, 2016).
  • Candidates may be nominated by their institutions two times in total.
  • If an applicant’s university has more than one eligible nominating institution or campus, that applicant may apply only from one institution; the applicant may not reapply in a subsequent year from a different one.  

Searle Scholars Program

The Searle Scholars Program makes grants to selected universities and research centers to support the independent research of exceptional young faculty in the biomedical sciences and chemistry who have recently been appointed as assistant professors on a tenure-track appointment. Grants are $300,000 for a three-year term with $100,000 payable each year of the grant, subject to the receipt of acceptable progress reports.

More information about the program can be found here.

Edward Mallinckrodt Jr Foundation Grant

The Edward Mallinckrodt Jr Foundation Grant is designed to provide faculty members who hold M.D. and/or Ph.D. degrees, and who are in the first to fourth year of a tenure-track position, with support to move the project forward to the point where R01 or other independent funding can be obtained. Regular grants provide $60,000 per year for a period of up to three years. This is a limited submission where only one (1) application per institution is allowed.

Annual submission deadline:  August 1


Limited Proposal Opportunities Process

The Grant Research and Oversight Group oversees the selection process for limited proposal opportunities.

If an investigator identifies a funding opportunity which limits the number of submissions, they should immediately notify Melodi Moore. Participating in an internal competition is required in order to submit a proposal to a limited proposal opportunity.

 

Erika LeGros
Manager, PreAward
Phone: (409) 266-9480
E-mail: erlegros@utmb.edu

Cathy Sainz
Senior Sponsored Programs Analyst
Phone: (409) 266-9403
E-mail: clsainz@utmb.edu

Tricia Smith
Senior Sponsored Programs Analyst
Phone: (409) 266-9409
E-mail: tdsumral@utmb.edu

Kristi Speights
Senior Sponsored Programs Analyst
Phone: (409) 266-9414
E-mail: kmspeigh@utmb.edu

R. Christopher Rojas
Sponsored Programs Analyst II
Phone: (409) 266-9411
E-mail: rcrojas@utmb.edu