Research Administration

Cancer Prevention & Research Institute of Texas

System to search for funding through the Cancer Prevention & Research Institute of Texas, and to complete the application for funding. 

Users must register for an account via the website.

User Guides and Templates

• Prevention Opportunities
• Academic Research Programs

ERA Commons

The federal website built to support your grants management journey. You will use this to communicate with your funding agency, submit Just-In-Time information, Progress Reports and other key reports and data to the sponsor.

Work with your PreAward analyst to obtain an eRA Commons account if you do not already have one.

User Guides

• User Guide
• Submit JIT
• Submitting RPPR
• Submitting Prior Approval Request

FDP Clearing House

Grants.gov

The federal website for grants, including finding funding opportunities, applying for awards with specific agencies, tips on grant writing and grant management.

You should register and create an account for full access to the site. 

User Guides

• Register in Grants.gov
• Submitting in Workspace
• Grants.gov Online Help Guide

InfoEd Sponsored Projects and SubAwards Modules

InfoEd Sponsored Projects is a collaborative workspace shared by the PI, department grants administrator and OSP. It has built in error-checking similar to assist, but this is the only system UTMB now uses for sponsored project submissions. Regardless of your sponsor, you will complete your award submission through InfoEd. 

A Tivoli request is required, and you must complete training based on your role. Department grants administrator must attend a live training, and PIs have an online course in Learn. 

User Guides

• Log In to InfoEd
• Assign a Delegate
• Customize Your Home Screen
• Edit Your Profile
• Navigating the Sponsored Projects Module
• Intent to Submit
• System-to-System Submission (PI)
• System-to-System Submission (Administrator)
• Adding a Subaward to a Submission
• Manual Submission (Administrator)
• Manual Submission (PI)
• PI and Chair Approvals
• Responding to a Just-In-Time Request
• When the NOA Arrives
• Review & Approve Incoming SubAward
• Request Initiation of Outgoing SubAward
• Outgoing SubAward Draft Approvals

Login.gov

A government site to create a unified login account that will be connected to Commons, Assist and Grants.gov.

User Guides

• Creating an Account

NIH Grants & Funding

The NIH resource for all things grant-related. 

No special access or login required

OnCore

OnCore is the UTMB clinical trials management system. Use it to initiate a study for IRB submission and review.

A Tivoli request and training is needed for access. Self-assign the online training by following these instructions. Ask your trusted requestor to send the Tivoli request for access BEFORE you've completed training. Visit the OnCore Training website for information. 

User Guides

• How to Self-Assign OnCore Training in UTMB Learn
• Which OnCore Training Do I Need?
• Quick Guide for OnCore Users
• Required Field Descriptions for Protocol Creation
• Protocol Types Defined
• Protocol Creation & Subject Management Step-by-Step Guide
• How to Setup My Widgets
• Workflow for Industry-Sponsored Projects
• Workflow for Non-Industry-Sponsored Projects
• OnCore Protocol Creation Training Slides (must still complete online training)
• OnCore Subject Management Training Slides (must still complete online training)

PeopleSoft FRPD

UTMB financial management system. All sponsored projects have accounts in PeopleSoft. 

You will need a Tivoli request for access.

User Guides

• Verify Salary
• Calculate an Unobligated Balance
• How to Retrieve NOA information
• Search for CONS

Proposal Central

A web site for investigators to search for funding, get credit for their contributions, and realize the full potential of their scientific efforts.

A login is required to access funding search.

User Guides

• Creating a User Account
• How to Create an Application
• How To Manage Your Award in the System
• How to Add Your Publications to Your Profile
• How to Add Other Support to Your Profile

PubMed.gov

This is the federal library of biomedical literature. It comprises more than 34 million citations for biomedical literature. Use it to ensure the PI MyNCBI profile is accurate and current, and make updates. Also use it to search for other citations and references.

Use your Login.gov, eRA Commons account to access.

User Guides

• PubMed User Guide

SAM.gov

The System for Award Management site where you can look up institutional information.

You will need to create a user profile to search for entity information.

User Guides

• Creating an Account
• Searching Entity Registrations
• Searching Entity Exclusions
• Entity Exclusions QuickStart Guide

Contractor Performance Assessment Reporting System

The official federal website for people who make, receive and manage federal contract awards. Use this to search for evaluations of potential subcontractors/subawardees.

User Guides

• CPARS Learning Center

eRA Commons

The federal website built to support your grants management journey. You will use this to communicate with your funding agency, to submit forms via xTrain, and to submit and other key reports and data to the sponsor.

Work with your PreAward analyst to obtain an eRA Commons account if you do not already have one. 

User Guides

• User Guide
• XTrain

Excel - EPM SmartView

Use EPM SmartView to access various queries for reporting analysis. Data feeds from PeopleSoft.

Federal Audit Clearing House

Operates on behalf of the Office of Management and Budget (OMB) to distribute single audit reporting packages to federal agencies, support OMB oversight and assessment of federal award audit requirements, and publish a searchable database of completed audits. Use the link here to search for a sponsor's annual audit.

No log in or special access is needed.

Grants.gov

The federal website for grants, including finding funding opportunities, applying for awards with specific agencies, tips on grant writing and grant management.

You should register and create an account for full access to the site. 

NIH Grants & Funding

The NIH resource for all things grant-related. 

No special access or login required

OBIEE

UTMB system to run reports from PeopleSoft Human Capital Management (HCM).

Tivoli request is needed for access.

User Guides

• OBIEE Navigation

PeopleSoft FRPD

UTMB financial management system. All sponsored projects have accounts in PeopleSoft. 

You will need a Tivoli request for access.

User Guides

• Award Profile
• Award Detail
• Award Inventory
• Project Detail
• FRS Account to PeopleSoft Crosswalk
• PeopleSoft Access to General Ledger

PubMed.gov

This is the federal library of biomedical literature. It comprises more than 34 million citations for biomedical literature. Use it to ensure the PI MyNCBI profile is accurate and current, and make updates. Also use it to search for other citations and references.

Use your Login.gov, eRA Commons account to access.

User Guides

• PubMed User Guide

ECRT

The UTMB electronic effort reporting system. Effort Coordinators use this to review and process effort cards, and monitor the effort reporting process. Also the system of record for salary related cost-sharing.

You can use the reporting function in ECRT to:

• See cards where certified effort is not equal to computed effort
• See effort card by reporting period
• Verify payroll

A Tivoli request and training is required for access.

User Guides

• Access ECRT from Any Device
• Unbalanced Card Report
• View Historical Effort 
• Steps for Manual Certification
• How to Add Funding to an Effort Card

OBIEE

UTMB system to run reports from PeopleSoft Human Capital Management (HCM).

Tivoli request is needed for access.

User Guides

• OBIEE Navigation

User Guides

• How to Generate a Department Budget Table History
• DBR Submission User Manual

Epic

Use Epic to review study charges and ensure billing compliance. You also want to import research studies into Epic.

A Tivoli request and training is required for access.

User Guides

• Register a  Subject
• Adding a Notice of Research Participation FYI Flag
• Registering a Study Patient in an HOV
• Linking a Study on an Appointment

Greenphire ClinCard

Use for studies that include reimbursement to study participants. For information, visit the UTMB Greenphire website.

User Guides

• ClinCard Reference Guide

InfoEd Human Subjects Module

The UTMB system for any studies under IRB review. Use this for all communications with the IRB related to your clinical study, including but not limited to initial submissions, continuing reviews, protocol deviations and adverse events.

A Tivoli request is required. If coordinators are working on behalf of a PI, the PI must delegate permissions within the system.

User Guides

• How to Log in
• General Navigation
• How to Customize Your Home Screen
• Protocol Navigation
• Submission Navigation
• Working with Submissions
• Respond to Change Request
• Edit Existing Protocol
• Assign a Delegate

OnCore

OnCore is the UTMB clinical trials management system. Use it to initiate a study for IRB submission and review.

A Tivoli request and training is needed for access. Self-assign the online training by following these instructions. Ask your trusted requestor to send the Tivoli request for access BEFORE you've completed training. Visit the OnCore Training website for information. 

User Guides

• How to Self-Assign OnCore Training in UTMB Learn
• Which OnCore Training Do I Need?
• Quick Guide for OnCore Users
• Required Field Descriptions for Protocol Creation
• Protocol Types Defined
• Protocol Creation & Subject Management Step-by-Step Guide
• How to Setup My Widgets
• Workflow for Industry-Sponsored Projects
• Workflow for Non-Industry-Sponsored Projects
• OnCore Protocol Creation Training Slides (must still complete online training)
• OnCore Subject Management Training Slides (must still complete online training)

BioRender

BioRender is a critical tool in the development of high quality scientific illustrations for manuscripts, presentations, dissertations and other publications.

If you already have a subscription to BioRender, follow these instructions to cancel it and take advantage of the UTMB campus license. 

If you used your @utmb.edu email for that account, you can login at the UTMB portal. If you did not use your @utmb.edu and want to link your current account with your UTMB account, please contact BioRender Support.

Cayuse

Cayuse is the system research teams use to order lab animals.

Training is required; register for an available class online. A Tivoli request is required.

EHS Assistant

Environmental Health & Safety (EHS) Assistant is an environmental health & safety management database that is available online to researchers and staff within the UTMB community.  EHSA is user friendly and provides several compliance features such as employee training tracking, chemical inventory management, and web-based response to safety audit deficiencies.  The program is web based. 

• You must request and be granted access to the system by EHS.
• Your UTMB username and password allow access to the system. 
• You must be on the UTMB network or connected using VPN if off-campus in order to access EHS Assistant.
• Google Chrome and Mozilla Firefox are the preferred browsers to use with the system.**

RedCap

REDCap is a secure web platform for building and managing online databases and surveys. REDCap's streamlined process for rapidly creating and designing projects offers a vast array of tools that can be tailored to virtually any data collection strategy.

Learn more about REDCap by watching a  brief summary video (4 min). If you would like to view other quick video tutorials of REDCap in action and an overview of its features, please see the  Training Resources page.

Please note that any publication that results from a project utilizing REDCap should cite grant support (Clinical and Translational Science Award (UL1TR001439) from the National Center for Advancing Translational Sciences, National Institutes of Health).

If you require assistance or have any questions about REDCap, please contact Khanh Bingham.

SciShield

SciShield is the Research Management Platform for  the UTMB Biosafety Program.

Access is strictly limited to users associated with UTMB. All access is monitored and logged. Please contact your health and safety team, principal investigator, or lab manager and request that you are added as a group member in SciShield. Until this is completed, your access in SciShield may be limited.

If you are in a lab or other group that permits self-registration, follow the registration instructions on the SciShield homepage. 

TriNetX

TriNetX at UTMB HEALTH provides researchers the ability to explore a limited,  de-identified set of patient data. This tool is most useful for identification of patient cohorts in preparation for research.TriNetX is the global health research network enabling healthcare organizations, biopharma and contract research organizations (CROs) to collaborate, enhance trial design, accelerate recruitment and bring new therapies to market faster.

Look over the TriNetX website and to learn about its capabilities.

Any principal investigator, study team, or individual can request access to TrinNetX online.

See the information page for details.