UTMB Research Services

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	Funding Funding library Funding Agencies Funding Alerts Funding Announcements Funding Databases Funding Mechanisms		Intramural/Internal Opportunities Invited Funding Opportunities Calendar Pre- and Post-award Specialists Search Request Form Yellow Sheet


	Proposal Help Aids to Developing and Writing Proposals Approvals and Proposal Routing Background on UTMB Centers of Excellence Centers and Institutes - UTMB Centers and Institutes - UTMB & UT Austin Contracts Convert Percent Effort to Calendar Months Core Labs Cover Letter Template Creating PDF Files Educational Opportunities Electronic Submissions Environmental Health and Safety Email Facilities and Equipment Forms Grant Proposal Development & Submission Grant Proposal Help Internal Grant Opportunities Internal Grant Opportunities Table Manual for Principal Investigators		National Institutes of Health - Grants Policy and Guidance National Science Foundation New NIH Policy on Training Grants NIH Resources Other Strengths PI’s Proposal Checklist PI's Quick Reference Guide Protocols Research Services Pre-Award Specialists Resources Paragraphs Scope of Work How-to Support Letter Template T32 Proposal Template Table of Institutional Training Grants US Government Printing Office - Information at Your Fingertips UTMB Centers & Institutes UTMB Departments & Programs UTMB Office of Institutional Analysis Fact Book UTMB Patient Care Data (includes demographics)


	Accounts Account activation Appointing personnel Circulars Cost Accounting Standards Cost Transfer Policy		Payments / Accounts Receivable Rebudgeting Form Royalty Distribution Transferring a Grant to another University


	Resources Audit Services Annual Report - Fiscal Year 2003 Bayh-Dole Act 96-517 Certificates and Reps CFDA Clinical Trials at UTMB Convert Percent Effort to Calendar Months Core Facilities CRISP DVD Checkout Information & Form Education Activities Education on Protection of Human Research Participants Educational Resources Eligibility for Applying for Sponsored Projects Environmental Health and Safety ERA Commons eNews and other Listservs Fringe Benefit & F&A Rates GENIUS Search Graduate Student Funding Opportunities Guides & Instructions 2005 Federal portion of the Statewide Audit Report 2006 Federal portion of the Statewide Audit Report Audit Confirmation Letter 2005 Audit Confirmation Letter 2006 Audit Confirmation Letter 2007 Audit Confirmation Letter 2008 Corrective Action Plan 2005 UT System Effort Reporting Policy (UTS 163)		Intellectual Property Maps NIH Resources Office of Biostatistics OSP Tools & References Patient Care Rate Agreement PI Manual Principal Investigator's Quick Reference Guide for Research Compliance Regional Center of Excellence Research Listserv Role Definitions Roles and Responsibilities Select Agent List Statewide Single Audit Report - Year Ending 8-31-04 Technology Transfer and Commericalization Tax Exempt Letter United States Patent and Trademark Office UTMB Grant Authorship Guidelines UT System Intellectual Property Policy IDC rate Agreement Glossary Grant Watch

Electronic Submissions

Instructions for accessing Research Services’ campus “inbox” folder for submitting electronic applications to the Office of Sponsored Programs

NOTE: This is only applicable to Grants.gov electronic submissions at this time.

In order for investigators and grant support staff to transfer electronic files to the Office of Sponsored Programs for review and submission to Grants.gov without overburdening email boxes, Research Services and Information Services have teamed up to provide a campus “inbox” on Research Services’ network share drive. Within the campus inbox are departmental folders. Principal investigator folders have been created and can be found as subfolders within the departmental folders. Access to individual folders is restricted to the Principal Investigator and his/her designee(s). This is a temporary solution designed to implement electronic submissions until InfoEd is implemented later in the coming year. Please follow the instructions found in the link below to obtain access.

How to map a network drive to the "inbox"

How to find the "inbox" once it has been mapped

Once an electronic application has been placed in a Principal Investigator’s folder for action by the Office of Sponsored Programs, please notify OSP via email at esubmit.osp@utmb.edu to initiate the review process.

NIH Electronic Submissions Items of Interest

If you do not have a folder for an electronic submission and need one, please contact your OSP preaward specialist or Kelly Lee at x69561.

Mechanisms that have already transitioned to electronic submission: SBIR/STTR, R13/U13, R36, R15, S10, X01, X02, R03, R21, R21/R33, R33, R34, R18/U18, R25, C06/U06

Link to NIH Electronic Submission Timeline: http://era.nih.gov/ElectronicReceipt/files/Electronic_receipt_timeline_Ext.pdf

For information about Electronic Submissions contact Kelly Lee, klee@utmb.edu .

Link to the UTMB eSubmissions Update Open Forum presentation:
http://research.utmb.edu/ore/UTMB%20eSubmissions%20presentation.ppt.

Frequently Asked Questions

Meanwhile, here are some links to helpful information and key websites:

UTMB's Grants.gov application process flow

Getting started with Grants.gov (Revised 05/12/09)

Sample R21 Application with Standard University Information: PDF Version

Sample R01 Application with Standard University Information: PDF Version

NIH Parent Announcements

NOTE: Not all institutes and centers accept investigator-initiated proposals (using the parent announcements and application packets) for these mechanisms. If an institute posts a specific FOA, you must use the FOA-specific application packet in Grants.gov, not the Parent application.

For a list of institutes which accept unsolicited applications for the R03 go to: http://grants1.nih.gov/grants/funding/r03.htm
For a list of institutes which accept unsolicited applications for the R21, go to: http://grants1.nih.gov/grants/funding/r21.htm

New Terminology

Convert Percent Effort to Calendar Months

Connect to the Grants.gov website.

Please obtain your username and password for eRACommons by contacting your Sponsored Programs Specialist. You will need this to file your proposal.

eRA Commons

Download Adobe software which the NIH requires for its applications through Grants.gov: http://www.grants.gov/help/download_software.jsp.

Then follow the directions to install it.

Find the application for the proposal you wish to submit: http://www.grants.gov/search/searchHome.do

You may search by keyword, grant opportunity number (or partial number, such as type of grant) or the CFDA number on the PA or RFA you might already have.

Download the grant application package: https://apply.grants.gov/forms_apps_idx.html

View “Completing an application” video: http://www.grants.gov/CompleteApplication#demo

Grants.gov customer support: http://www.grants.gov/CustomerSupport#

Includes FAQs, demonstration, tutorial and other suggestions.

Creating PDF Files

for MAC users:

Obtain info from Customer Support page, bottom of list of links on the left

Where to go for help

Research Services is located on the 4th floor of Rebecca Sealy (East Elevators).
Contact information for individuals in the office can be found here.

The main office contact information for the Offices of Sponsored Programs, Research Education, and Research Compliance is:

Suite 4.400 Rebecca Sealy
Main Telephone Number: 409 266 9400 (x69400)
Fax Number: 409 266 9470 (x69470)
Mail Route: 0156

And for the Office of Research Subject Protections:

Suite 4.500 Rebecca Sealy
Main Telephone Number: 409 266 9475 (x69475)
Fax Number: 409 266 9499 (x69499)
Mail Route: 0158