Effort Reporting log in to ECRT

What is effort and effort reporting?
Effort is the portion of time spent on a particular activity, expressed as a percentage of the individual's total activity for the university.  Effort Reporting is our means of providing assurance to sponsors that salaries charged to sponsored projects are reasonable in relation to the work performed and faculty and staff have met their commitments to sponsored projects. 

Why do effort reporting?
Effort reporting is the federally-mandated process by which the salary charged to a sponsored project is certified as being reasonable in relation to the effort expended on that project.  Failure to meet these requirements puts the University at risk for audit disallowances resulting in significant financial penalties.

How is effort certified?
Effort Certification and Reporting Technology (ECRT) is the web-based system used to meet the federal mandate. ECRT integrates financial, payroll, and research administrative functions and is designed to enhance compliance management, improve financial information for academic units through comprehensive reporting. PIs are required to certify their sponsored effort and that of their support staff who work on their project(s) twice per year. This is accomplished by logging into ECRT with the appropriate network login, viewing the semi-annual Effort Reports for accuracy and certifying that the salary charges are commensurate with the level of effort that they and their support staff expended on the sponsored and non-sponsored activities, as well as any commitments related to the sponsored projects.

If you have questions concerning ECRT, please email ecrt.help@utmb.edu.

Contacts

ECRT Training

ECRT User Meetings

Essential Tools for Effort Reporting & Salary Management on Grants

Effort Timelines

Policies & Guidelines