Frequently Asked Questions
Questions
1) Who must sign as institutional or fiscal officer on grants, clinical studies, subcontracts, or collaborative agreements?
2) What should be included in a grant submittal for review to OSP?
3) What are the Fringe Benefit Rates? (effective September 1, 2010 for FY 2011)
4) What is the current DHHS Agreement date for UTMB's indirect cost rate?
5) What is the UTMB indirect cost rate and how is it calculated for grants?
6) What does "cost sharing" mean?
7) What is the date of UTMB's latest Annual Report for Misconduct in Science?
8) When should a grant be submitted to OSP for review?
9) What is UTMB’s employer identification number (EIN) or tax identification number (TIN)?
10) What is UTMB DUNS Number?
11) What is UTMB CAGE Code?
12) What is the NIH Organizational Profile Number?
13) What/Who is UTMB's U.S. Congressional District and Representative?
14) Who are Texas' U.S. Senators?
15) What/Who is UTMB's Texas Senate District and Senator?
16) What/Who is UTMB's Texas House District and Representative?
17) What is the UTMB Animal Welfare Assurance Number?
18) What is the UTMB Federal-wide Assurance Number?
19) Who should I contact for information on animal and human subject protocol submissions and approvals?
20) Who can provide letters to sponsors regarding my IRB or IACUC application and status?
21) To whom should I address written correspondence regarding the IRB or IACUC?
22) Who should I contact when I want to apply to a private foundation for research funding?
23) Where should sponsors send my grant check?
24) What should I do if a grant check comes directly to me?
25) What does it mean if a grant falls under expanded authorities?
26) Where can I get a copy of the UTMB compliance document "Disclosure of Lobbying Activities?"
27) Where can I get a "Request for Taxpayer Identification Number?"
28) What qualifies as equipment on a federal grant budget?
29) Who can help me prepare my grant application?
30) Who should I contact for questions about the administrative review of a contract or grant?
31) Who should I contact for questions or problems with research accounts, reports, categories, budgets, or billings?
32) Who is UTMB's cognizant agency?
Answers
1) Who must sign as institutional or fiscal officer on grants, clinical studies, subcontracts, or collaborative agreements?
Please ask your OSP team representative
Toni D'Agostino, Director, Office of Sponsored Programs - Pre-Award
The University of Texas Medical Branch
301 University Boulevard
Galveston, Texas 77555-0156
(409) 266-9400
(409) 266-9469 (Fax)
Email: sponsored.research@utmb.edu
Signing Official:
Connie J. Barton
Associate Director, Office of Sponsored Programs - Pre-Award
Administrative Official:
Toni D'Agostino, Director, Office of Sponsored Programs - Pre-Award
Fiscal Officer:
Eric Pownall
Associate Director, Office of Sponsored Programs - Finance
2) What should be included in a grant submittal for review to OSP?
- Complete, "Original" application signed by Principal Investigator - Detailed Budget information (even if not requested by sponsor)
- Complete, signed "Proposal Routing Form"
- Program Announcement, RFP, RFA or other sponsor guidelines
- One copy of the proposal for the OSP files
- Waiver of Indirect Costs letter as applicable
- Subcontract agreements or documentation as applicable.
3) Fringe Benefit Rates effective September 1, 2010 for FY 2011
- Regular Employees:
$1 - $65,000 |
31.68% |
|
$65,001 - $79,100 |
25.31% |
|
$79,101 - $106,800 |
23.81% |
|
$106,801 - $140,000 |
21.33% |
|
$140,001 - $180,000 |
19.53% |
|
$180,001 - $245,000 |
17.95% |
|
$245,001 + |
14.32% |
- Students:
$1 - $51,000 |
20.42% |
4) What is the current DHHS Agreement date for UTMB's indirect cost rate?
April 29, 2009
Link to the Indirect Cost Rate Agreement
5) What is the UTMB indirect cost rate and how is it calculated for grants?
The University of Texas Medical Branch has an indirect cost rate of 53% modified total direct costs. Modified total direct costs consist of all salaries and wages, fringe benefits, materials and supplies, services, travel and subgrants and subcontracts up to $25,000 of each subgrant or subcontract. Equipment, capital expenditures, charges for patient care and tuition remission, rental costs, scholarships and fellowships as well as a portion of each subgrant and subcontract in excess of $25,000 shall be excluded from modified total direct costs.
6) What does "cost sharing" mean?
If any employee is contributing a greater percentage of effort to the project than is reflected by the salary requested, a department account number must be provided that will indicate the source of the funds. There is space provided for this information on the Proposal Routing Form.
7) What is the date of UTMB's latest Annual Report for Misconduct in Science?
January 19, 1995
8) When should a grant be submitted to OSP for review?
Three days before the grant deadline. If deadlines are involved which require less than 3 day turn around time, please provide OSP with this information.
9) What is UTMB’s employer identification number (EIN) or tax identification number (TIN)?
1746000949A1 (DHHS EIN) – for use on federal applications
746000949 (IRS EIN or TIN)
10) What is UTMB DUNS Number?
800771149
11) What is UTMB CAGE Code?
1CLT6
12) What is the NIH Organizational Profile Number?
0578406
13) What/Who is UTMB's U.S. Congressional District and Representative?
14th District / Ron Paul.
14) Who are Texas' U.S. Senators?
John Cornyn and Kay Bailey Hutchison.
15) What/Who is UTMB's Texas Senate District and Senator?
District 11 / Mike Jackson
16) What/Who is UTMB's Texas House District and Representative?
District 23 / Craig Eiland
District 24 / Larry Taylor
17) What is the UTMB Animal Welfare Assurance Number?
A3314-01
18) What is the UTMB Federalwide Assurance Number?
FWA00002729 (Formerly called Institutional Review Board Number)
19) Who should I contact for information on animal and human subject protocol submissions and approvals?
Human Subjects: |
Animal Subjects |
April Vanderslice, CIP |
Allan Silva |
20) Who can provide letters to sponsors regarding my IRB or ACUC application and status?
IRB: |
ACUC |
April Vanderslice, CIP |
Allan Silva |
21) To whom should I address written correspondence regarding the IRB or IACUC?
IRB: |
IACUC: |
Richard Rupp, M.D. |
Allan Silva |
22) Who should I contact when I want to apply to a private foundation for research funding?
| Maria Tabaracci Executive Director, Program Development Office of University Advancement Administration Building, Room 3.110 (409)772-5770 mtabarac@utmb.edu |
23) Where should sponsors send my grant check?
The University of Texas Medical Branch
Office of Sponsored Programs
P.O. Box 4786-750
Houston, Texas 77210-4786
24) What should I do if a grant check comes directly to me?
Send or bring the check to Office of Sponsored Research
Rebecca Sealy Room 4.400
Identify the check according to principal investigator, department, project title, and account number (if available).
The check will be routed to the lock box and deposited into your account.
25) What does it mean if a grant falls under expanded authorities?
Expanded authorities are recent federal policy changes that waive the prior approval requirements for some actions on some federal grants. These actions include grant extensions, incurred pre-award costs, carryover of unobligated balances, and rebudgeting.
Expanded authorities apply only to the R series of Research Grants except for R10, R18, and R43.
A complete list of Expanded Authority guidelines is available on request from Office of Sponsored Programs.
26) Where can I get a copy of the UTMB compliance document "Disclosure of Lobbying Activities?"
Office of Sponsored Programs.
27) Where can I get a "Request for Taxpayer Identification Number?"
Office of Sponsored Programs.
28) What qualifies as equipment on a federal grant budget?
Equipment includes anything with a unit acquisition cost of $5000 or more and a useful life of more than two years.
29) Who can help me prepare my grant application?
A team member on the OSP team assigned to your department
can help in all phases of the grant application--from finding a funding source, developing a budget, coordinating subcontracting sites, and reviewing for completion.
30) Who should I contact for questions about the administrative review of a contract or grant?
A team member on the OSP team assigned to your department.
31) Who should I contact for questions or problems with research accounts, reports, categories, budgets, or billings?
A team member on the OSP team assigned to your department.
32) Who is our cognizant agency?
DHHS, Division of Cost Allocation
POC: Darryl Mayes, Director
Phone Number: (202) 401-2808